Job: Manager, Open Society Foundation, Barcelona


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The Open Society Foundations work to build vibrant and tolerant societies whose governments are accountable and open to the participation of all people.

We seek to strengthen the rule of law; respect for human rights, minorities, and a diversity of opinions; democratically elected governments; and a civil society that helps keep government power in check.

We help to shape public policies that assure greater fairness in political, legal, and economic systems and safeguard fundamental rights.

We implement initiatives to advance justice, education, public health, and independent media.

We build alliances across borders and continents on issues such as corruption and freedom of information.

Working in every part of the world, the Open Society Foundations place a high priority on protecting and improving the lives of people in marginalized communities.

Purpose of Position

Manage the administrative, financial, and logistical aspects of OSIFE work and provide support to the director in programming and leading the team. Work is carried out independently, in close cooperation with the director.

Essential Duties & Responsibilities

Essential Duties and Responsibilities include the following. OSF may add, change, or remove essential and other duties at any time.

  • Support the Director in program decisions, as requested;
  • Managing the office in Barcelona and the arrangements with all other locations, including potential arrangements for our staff in other locations;
  • Liaising with the OSF management teams in New York, London and Budapest and contracting additional local support when needed;
  • Assisting the Director in managing the team, including the core team in Barcelona, the rest of the permanent team and consultants;
  • Negotiating, drafting, revising and implementing partnership agreements;
  • Assisting the Director in OSIFE’s coordinating function vis-à-vis the network programmes active in the EU;
  • Contribute to formulation and implementation to the programs strategy;
  • Monitor the work of administrative support staff;
  • Troubleshoot administrative, management, personnel and other matters related to offices/countries;
  • Work with administrative departments of OSF to ensure policies and procedures are being followed;
  • Managing OSIFE’s budget and supervising all the projects, programs and actions from an organizational, administrative, budgetary and accounting side;
  • Contribute to developing strategies and monitoring and evaluation activities;
  • Coordinate grantmaking, oversee the reparation of grant recommendations and grant docket;
  • Ensure the proper administration of grant tracking system;
  • Review grant proposals, annual reports, budgets and write funding recommendations;
  • Monitor grantees through ongoing communications, site visits and review narrative and financial reports;
  • Write and edit program materials, improve existing materials and processes;
  • Stay up-to-date of developments in the field through research and attendance of conferences and/or meetings;
  • Build and establish strategic relationships with other philanthropic partners and NGO’s;
  • Update and create content for web site;
  • Travel is required;
  • Perform other duties as assigned.
Education / Experience

Bachelor’s degree and several years’ relevant experience and/or training; or equivalent combination of education and experience. 

  • Experience in grant making, project management, including manage consultants, develop and manage project budgets;
  • International experience essential;
  • Strong background with programs advancing social justice and/or democratic participation through community organizing, legal advocacy, research, or policy reform work, preferably through NGOs. 
Skills Required

• Effectively manage to work efficiently in a fast-paced environment, troubleshoot and follow projects through to completion, with strict deadlines and without loss of attention to detail, budget and reporting;
• Excellent written, verbal, organizational, analytical and interpersonal skills;
• Fluent in English and Spanish; other European languages desirable;
• Excellent computer skills, proficient in Microsoft Office and experience with internet research and database management;
• Exercise good listening and communication skills with sensitivity to cultural communication differences;
• Effectively work as a team member and independently, with a high-level of self-motivation and ability to set and meet goals;
• Show discretion and ability to handle confidential issues;
• Knowledge of key organizations and networks active in the field;
• Pleasant, diplomatic manner and disposition in interacting with colleagues and the general public.

Work Environment and Physical Demands

Essential functions are typically performed in an office setting with a low level of noise. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary commensurate with skills and experience. Excellent benefits package.
Application Instructions

To Apply please send a cover letter and CV before January 18, 2013 to and include job code in subject line OSIFEMA.



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